Among the most important documents for naturalization are the civil status records – above all the birth certificate. This article explains which records are needed and where you obtain them.
Which civil status records are needed
- Birth certificate – for all applicants. It evidences birth, name, and descent.
- Marriage certificate – if you are married.
- Divorce decree with a note of legal finality – if a previous marriage was divorced.
- Death certificate – if a former spouse has died.
For children included in the application, a birth certificate is likewise required.
Where you obtain the records
Domestic records are issued by the competent registry office (Standesamt) – for example the birth certificate for a birth in Germany. German records do not need an apostille.
Foreign records you obtain from the competent office in your country of origin or through its diplomatic mission. The procedures differ from country to country; the competent authority or diplomatic mission will inform you about the specific process.
Apostille and translation
Foreign civil status records generally require an apostille (or a legalization) and a certified translation by a translator sworn in Germany. You can read the details about this under "Having documents certified and translated".
Birth and marriage certificates are usually valid without time limit. Some authorities, however, expect an apostille that is no more than six months old.
When the spelling differs
If the spelling of your name in the record differs from that in your passport – for example due to a different transliteration – include a written statement on the spelling, ideally with a consular confirmation of the correct transcription.
Note: Which documents your authority requires in an individual case may vary by federal state and municipality. civitas. is not a law firm. For legal questions, please contact your authority or a law firm.